Privacy Policy

privacy policy

Summary of how we and the RFU use your data

Derby RFC uses your personal data to manage and administer your membership and your involvement with its teams and club, and to keep in contact with you for these purposes or to inform you of upcoming events at the club.
If you have booked to use the club’s facilities, your details will be held to allow communications with you regarding that booking.
Some data is shared with the RFU, who use your data to regulate, develop and manage the game.
Data is also shared with PaySubOnline who provide our membership fee collection service and, for employees only, with Pay Academy who deal with the club’s Payroll.
Where we or the RFU rely on your consent, such as any consent we seek for email marketing, you can withdraw this consent at any time.
Amongst the data we collect from you may be medical (including injury) information. We will hold this where you (or your parent) have given consent, so that we can ensure we are aware of your condition and that you are supported appropriately.
Where you work in a particular role within the game, you may be required to undergo a Disclosure & Barring Service check using the RFU’s eDBS system. The result of this check will be input into your Game Management Service (GMS) record.

What does this policy cover?

This policy describes how Derby RFC (also referred to as “the Club”, “we” or “us”) will make use of the data we handle in relation to our members and players, including our use of the Game Management System (“GMS”) provided by the Rugby Football Union (“RFU”) and our use of the PaySubOnline system . The policy also describes the RFU’s use of data on GMS.

It also describes your data protection rights, including a right to object to some of the processing which we carry out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.

What information do we collect?

We collect and process personal data from you or your parent when you join and when we carry out annual renewals of your membership.

privacy policy

Summary of how we and the RFU use your data

What does this policy cover?

What information do we collect?

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